Unlock Huge Savings. How Nonprofits save up to $25,000 a year on Technology

Last updated 21 March, 2025

In this article: Learn how to access essential discounts on technology and tools for nonprofits
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Tearfund has over 50 Microsoft Enterprise licenses. For a regular (for-profit) organisation, this would cost nearly $3,000 per month—but thanks to their nonprofit discount, they pay just over $700. That’s a savings of around $2,300 every month, adding up to over $25,000 a year they can put back into their mission! 

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Just because you’re a nonprofit organisation, doesn’t mean you can’t have high quality technology and great software. Most tech companies actually offer a nonprofit discount on their prices, as they recognise the importance of the work you do. We’re here to help you make use of these discounts. Because let’s face it, we ALL love a bargain!! 

How to Get Discounts on Microsoft Tech

Microsoft has a special programme that gives nonprofit organisations discounts and free software. Here’s how your nonprofit can save: 

Available Discounts 

  • Microsoft 365: Enable your team to collaborate seamlessly – For Free!! for up to 300 users (This is usually NZ$11.64 per person per month, so for 300 users on this grant, you’d be saving $3,492 a month and $41,904 annually)!! 
  • Azure: A cloud hosting server – do the heavy digital lifting remotely with $2,000 worth of free credits every year. 
  • Dynamics 365: Manage donors and volunteers more effectively with discounted rates on these services. 
  • Surface Devices: Discounted prices on Microsoft Surface computers. 
  • Windows 11: Free licenses for up to 50 computers. 

 

To get the discounts, your nonprofit must: 

  • Be a nonprofit or non-governmental organisation with legal status in your country. 
  • Have a mission that helps the community. 
  • Make sure that only eligible staff members use the software. 
  • More info here (microsoft.com) 

 

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How to Apply for the Discounts 

  1. Check if you qualify on the Microsoft website. 
  2. Register with TechSoup, which helps Microsoft confirm that your nonprofit is eligible. 
  3. Wait for approval (this might take about 10 business days). 
  4. Choose your discounts and apply for them. 

 

Is it difficult to apply for nonprofit software discounts? 

The process involves multiple steps, and registering with TechSoup can take a few days while they confirm your nonprofit’s eligibility. However, if you need assistance, Xtreme Productivity is here to guide you through it. 

What if my nonprofit doesn’t qualify? 

Sometimes, it’s just a matter of how the application is submitted. We’ve successfully appealed applications in the past by providing additional details about an organisation’s nonprofit status. If your application is denied, we can help you navigate the appeals process. 

How can my nonprofit make the most of Microsoft tools? 

Getting the software is just the first step—using it effectively is what truly makes a difference. Microsoft 365 enhances collaboration, Azure credits support your digital infrastructure, and Dynamics 365 streamlines donor and volunteer management. Plus, Microsoft offers free training resources, and certified nonprofit partners can provide additional support to ensure your team is confident using the tools. 

How to Get Nonprofit Discounts on Xero 

Xero offers a 25% discount on their accounting software for nonprofits. This software helps nonprofits manage their money easily. 

How to Claim the Discount 

  1. Sign up for a free 30-day trial or buy Xero. 
  2. Show your nonprofit status (like your charity number). 
  3. Apply for the discount within 31 days. 

With this discount, nonprofits can get great tools to manage their money without spending too much! 

Features for Nonprofits 

  • Track Donations and Grants: Keep track of the money you get. 

  • Create Budgets: Plan how to spend your money. 

  • Generate Reports: Make reports to see how your money is being used. 

 

Other Nonprofit Discounts You Might Not Have Considered 

On top of these amazing savings, it’s worth ensuring your entire tech stack is on the correct pricing tier for your organisation. Many essential tools offer nonprofit pricing, including: 

  • Adobe Creative Cloud – Special nonprofit pricing on design tools 
  • Mailchimp – Discounted email marketing services 
  • JotForm – Lower-cost form-building and data collection tools 

 

By optimising your software subscriptions, you can save significantly on admin costs and allocate more funds to your mission. Better yes, Dynamics 365 can actually incorporate functions such as forms and email, maybe it’s time to integrate! 

 

Case Study: Saving a client $650  

ILS was unaware of the charitable discounts available for their finance software 
subscriptions. We helped them secure discounts for financial tech: Xero, ApprovalMax, and Lightspeed, saving them over $650 annually.  

 

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If you’re part of a nonprofit, don’t miss out on these great discounts! Contact us, and we can help you apply for these savings and get the tools you need to do great work! 

Ready to talk tech discounts?

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