Privacy Policy

Effective Date: 18/08/25

Xtreme Productivity ("Company", "we", "us", or "our") respects your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you interact with our website xpint.com ("Website") and services. It also describes your rights under the EU/UK General Data Protection Regulation (GDPR), the New Zealand Privacy Act 2020, and other applicable laws.

We are committed to using personal information ethically, responsibly, and transparently, in line with our core values and commitment to social and environmental responsibility.

By using our Website and Services, you agree to the terms of this Privacy Policy.

1. What information do we collect?

Information you provide to us
We collect personal information you voluntarily provide, such as when you:

  • Contact us (e.g., by email)

  • Download resources we make available (e.g., whitepapers, guides)

  • Engage with us in sales, marketing, or events activities

This may include:

  • Name, email address, phone number

  • Company/organisation name

  • Communication preferences

  • Any other details you choose to share with us

Information automatically collected
We may automatically collect technical information when you use our Website, including:

  • IP address

  • Browser type and version

  • Device type and operating system

  • Pages visited and referring website

  • General location (city/country, based on IP)

We collect only what is necessary to operate our Website securely, analyse usage trends, and improve our services.

2. How do we use your information?

We use personal information for purposes including:

  • Responding to enquiries and communicating with you

  • Providing access to resources (such as whitepapers)

  • Improving, maintaining, and securing our Website

  • Sending information you have requested or consented to receive

  • Complying with legal or regulatory requirements

All personal information is used ethically, fairly, and transparently, and only for the purposes described.

3. What legal bases do we rely on?

We process personal information under GDPR and the New Zealand Privacy Act 2020 on the following lawful bases:

  • Consent – where you have given clear permission (e.g., to receive materials you request).

  • Contract – where processing is necessary to deliver something you have asked for.

  • Legitimate Interests – where processing is necessary for our business interests (such as improving our Website), provided these do not override your rights.

  • Legal Obligation – where processing is required by law.

We minimise data collection to only what is necessary for these purposes.

4. Do we use cookies and tracking technologies?

Yes. We may use cookies and similar technologies to:

  • Improve site functionality

  • Analyse website traffic and usage

  • Remember preferences

You can control cookies in your browser settings. Please note that some parts of our Website may not work properly if cookies are disabled.

At present, we do not use a cookie pop-up or banner. If we introduce marketing or personalised tracking cookies in the future, we will update this Privacy Policy and our practices to ensure compliance.

Third-party services
We use third-party services such as:

  • Google Analytics for anonymised traffic and usage data

These services may independently collect data according to their privacy policies.

5. How long do we keep your information?

We keep personal information only for as long as needed to fulfil the purposes described in this Policy, unless a longer retention period is required by law.

  • Enquiry correspondence: up to 2 years after last contact.

  • Download records (e.g., whitepapers): up to 3 years

  • Technical data (logs): up to 12 months

When information is no longer needed, we will securely delete or anonymise it.

6. Do we share your information?

We do not sell, rent, or trade your personal information.

Microsoft Dynamics 365 CRM
We use Microsoft Dynamics 365 CRM to manage enquiries, contacts, and communications. Microsoft acts as a data processor on our behalf and stores your personal information securely.

Data may be stored in data centres outside New Zealand or the European Union, but Microsoft processes it in accordance with applicable data protection laws.

We do not share your data with any other third parties. It is used solely to manage communications and services you request.

7. How do we protect your information?

We implement strong technical and organisational security measures to protect personal information. All staff handling data receive privacy and security training.

While we strive to protect your information, no system is 100% secure. Access and transmission are at your own risk.

8. What are your privacy rights?

You have rights under GDPR and NZ Privacy Act 2020:

  • Right of access – obtain a copy of your personal data

  • Right to rectification – correct inaccurate or incomplete data

  • Right to erasure – request deletion of your data (“right to be forgotten”)

  • Right to restrict processing – limit how we use your data

  • Right to object – object to processing based on legitimate interests

  • Right to data portability – receive your data in a portable format

  • Rights related to automated decision-making – note: we do not use profiling or automated decision-making

 

To exercise any of these rights, contact us at info@xpint.com.

You may also contact your local regulator:

  • New Zealand: Office of the Privacy Commissioner (https://privacy.org.nz)

  • EU/UK: Your local Data Protection Authority

  • Australia: Office of the Australian Information Commissioner (https://www.oaic.gov.au)

  • Canada: Office of the Privacy Commissioner (https://www.priv.gc.ca)

9. Do we collect information from children?

No. Our Website and Services are not directed at children under 18. We do not knowingly collect data from children.

10. Accountability, governance, and sustainability

We review our data practices regularly to ensure compliance and ethical handling of personal information.

We select service providers that comply with privacy laws and maintain sustainable, secure data centres where possible.

All staff are trained to handle personal information responsibly, protecting users’ rights and privacy.

11. Updates to this Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Effective Date.”

12. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:
📧 info@xpint.com

Xtreme Productivity International Limited
52 Randolph Street
Eden Terrace, Auckland 1010
New Zealand