Managed IT Services for Small Nonprofits: Is it worth it?

A deep dive into managed IT Services for small non-profits, including a cost comparison

Last updated 4 June, 2025

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If you run a small nonprofit, you know how tough it can be. You're juggling limited budgets, outdated systems, and growing security risks. You didn’t start your nonprofit to spend hours dealing with IT issues, you’re here to serve your community. It’s too much. And sometimes, it’s okay to ask for help. Most of the time, you and your nonprofit will be better off for it. 

Have you considered managed IT services? 

A good IT team can give you tools, support, and peace of mind. It means your marketing person can stop also being the IT team and focus on their real job. Managed IT services take care of the tech so you can focus on fundraising, delivering services, and making a difference. 

Before We Start: A Quick Disclaimer 

We’re not saying IT is the solution to all your challenges. Nonprofits face complex issues that go far beyond technology. 

And this isn’t a hard sell. In a world full of AI-generated content and hidden agendas, we aim to be real. Yes, we offer managed IT services. And yes, we’d love to work with you. But more than that, we want to highlight the value of outsourcing when it makes sense, especially with professionals who understand the nonprofit world. 

 

Eight Ways Managed IT Services Help Small Nonprofits 

1. Save Money and Keep Costs Predictable 

Hiring in-house IT staff is expensive. With managed services, you get access to a team of IT experts for a flat monthly fee. It’s cost-effective and makes budgeting easier. (jump to cost comparison) 

2. Stay Focused on What Matters 

Outsourcing IT means fewer disruptions and less stress. Your team can get back to doing what they do best: creating impact. 

3. Keep Your Data Safe 

Nonprofits handle sensitive data but often lack formal protections. Only 25% track their networks, and 70% have no cybersecurity policy. Managed IT providers bring strong security tools, monitoring, and regular updates. 

4. Stay Compliant and Reduce Risk 

Data regulations are getting tougher. Managed IT providers help you stay compliant, avoiding fines and protecting your reputation. 

5. Get Expert Advice and the Latest Tech 

You don’t need to be a tech expert. A good provider helps you avoid costly mistakes and keeps you ahead with the latest tools. 
Fun fact: 58% of nonprofits now use AI, and cloud tools are making collaboration easier than ever. 

6. Prevent Problems Before They Happen 

Managed services offer proactive monitoring and maintenance. That means fewer surprises, less downtime, and faster fixes. 

7. Scale When You Need To 

Whether you're growing or just busy during peak seasons, managed services scale with you. You only pay for what you need. 

8. Plan for the Future 

A great IT partner helps you build a tech roadmap that supports your goals. 
41% of nonprofit leaders say lack of automation is a top challenge. Managed services help you modernise without adding staff. 

 

Cost and Value: The Numbers Speak 

In-House vs. Outsourced IT: Feature Comparison 

Annual IT Cost Comparison – Small Non-profits (10–25 Staff)

Note: 
In-house costs include salary, benefits, leave, equipment, and training. 
Outsourced costs include helpdesk, support, patching, cybersecurity, backups, and some strategy. 

Want to compare real numbers for your specific needs and region? Book a quick 15-minute consult. 

What Managed IT Services Typically Include 

  • Remote helpdesk support 
  • Software/security updates 
  • Cloud and email management (Microsoft 365/Google Workspace) 
  • Cybersecurity and backup services 
  • Device setup and management 
  • Strategic planning (virtual CIO) 
  • Optional onsite support 

 

Quick Summary: Talking Points for Your Board 😉 

Need this in a board-ready format? Download a shareable PDF version. 

 

Bottom Line? 

Managed IT services help you do more with less. They help you stay secure, save money, and focus on your impact. 

Because your mission matters, and your tech should support it. 

Let’s explore what’s possible for your nonprofit. Start the conversation today. 

 

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